Vendor records group company information, optional registry details, internal ownership, and figures from linked contracts. Some fields and sections appear only when they contain a value or have been added to that vendor.
To update these details, see Managing vendor details. To make fields available on a record, see Managing fields on vendor records.
General
- Legal name: the vendor’s registered or business name.
- Status: whether the vendor is Active or Inactive.
- Registration country: the country where the vendor is registered. Select Unknown when it is not known.
- Organization number: the vendor’s organization or registration number.
Address
- Street: the vendor’s business address lines.
- Postal code: the postal code for the business address.
- City: the city for the business address.
- Address country: the country of the business address. Select Unknown when it is not known.
- Municipality: the municipality associated with the business address.
Contact information
- Web page: the vendor’s website address.
- Phone number: the vendor’s company phone number.
- Email address: the vendor’s company email address.
Size and register status
- Employees: the vendor’s number of employees.
- Registered in the VAT Register: whether the vendor is registered in the VAT Register. The value is Yes, No, or Unknown.
- Registered in the Register of Business Enterprises: whether the vendor is registered in the Register of Business Enterprises. The value is Yes, No, or Unknown.
Postal address
- Postal address: the vendor’s postal address.
- Postal code: the postal code for the postal address.
- City: the city for the postal address.
- Country: the country for the postal address.
Industry and classification
- Industry code: the vendor’s industry classification code.
- Institutional sector: the vendor’s institutional-sector code.
- Industry description: the description of the vendor’s industry.
Risk signals
- Bankruptcy: whether the vendor is in bankruptcy. The value is Yes, No, or Unknown.
- Under liquidation: whether the vendor is under liquidation. The value is Yes, No, or Unknown.
- Under compulsory liquidation/dissolution: whether the vendor is under compulsory liquidation or dissolution. The value is Yes, No, or Unknown.
Data Source & Verification
- Responsible: the colleague internally responsible for the vendor. It can be Unassigned.
Internal Notes
Internal Notes holds free-text notes about the vendor for your workspace.
Business Context
If you have access to contracts, Business Context shows figures from contracts linked to the vendor.
- Active contracts: the number of linked contracts that are active.
- Annual spend: this calendar year’s payments from linked contracts, shown separately for each currency.
Contracts without an amount, start date, or recognised payment frequency are not included in Annual spend. Go to contracts opens the contract list when the vendor has contract figures.